Presentation Instructions


Authors Session Chairs Audience



Authors

First, please note that you can find the presentation times within the conference program and within the session and slot schedule, respectively.

Second, research papers are presented in 90-minute paper sessions. Each session includes 2 or 3 presentations. Please note that the time slot for your presentation INCLUDING questions and discussion is 30 (thirty) minutes. This means that you ought to keep your slide presentation to around 20 minutes, followed by a 10 minute discussion. Session chairs will be very strict in ensuring presenting authors do not exceed their timeslots.Presenting a scientific paper in such a short time slot is not easy.Given the time limits for each paper presentation, presenting authors should keep the number of slides in their deck to a minimum. We recommend that you do not try to convey the whole content of your paper in this short time slot. Rather, we recommend you spend the 20 minutes
  1. to motivate the research question: why is it important?
  2. to convey the key idea of your solution approach: why it is novel?
  3. to make people curious: why should someone spend their time and read your paper?
Also, making key points and sharing key insights early in the presentation will ensure that the audience hears them and that they will not be inadvertently lost when the presenter runs out of time.

There should be only limited text on each slide to ensure that the font size is large enough for the audience to read. When it comes to presenting tables or busy schematics taken from the paper itself, consider reformatting them to show only the data that will the highlighted in the presentation.

Finally, we ask that each presenter practice his/her presentation at least once beforehand. Ideally, such a practice run should involve talking the presentation out loud and timing it. A few practice sessions will ensure that authors make a lively, focused presentation and avoid the unsatisfying experience of trying to get from the midpoint of their presentation to the end in the remaining minute or two.

Third, your paper will only be included in the proceedings if at least one of the (co-)authors presents it in the assigned timeslot.

Fourth and final, you will be asked to copy your presentation to the presentation laptop BEFORE your session. Therefore, during the break prior to the session (at least 15min before), presenters should come to the room to upload their presentations and introduce themselves to the session chair. That way the session chair can be informed about which authors are present, who will present each paper, how the presenters’ names are pronounced and any other pertinent information. In case of technical difficulties, technical support staff and WI 2015 volunteers will be available on the hallway. The meeting rooms, in which these sessions are held, are equipped with a computer (Windows OS), a screen, and a data projector. Presenters should bring their presentations on a USB drive so that they can be uploaded to the computer in the room. PowerPoint and PDF presentation formats will be supported.

PLEASE NOTE: Presenters will not be able to connect their own laptops to the data projector.

Even though the conference facility has free Wi-Fi, we would recommend that presenters do not rely on online material (e.g., live streaming of a YouTube video) as part of their presentations as this might cause undue delays.

Session Chairs

First, please note that the conference program is available here and the session/slot schedule here.

Second, research papers are presented in 90-minute paper sessions. Each session includes 2 or 3 presentations. Please note that the time slot for any presentation INCLUDING questions and discussion is 30 (thirty) minutes. This means that presenters should keep their slide presentation to around 20 minutes, followed by a 10 minute discussion.

Third, and most important, your are responsible for the smooth running of the session. This includes:
  • Reading the papers prior to the session in order to be able to engage the authors in a conversation after their presentation in case the audience does not ask any questions; papers will be available for download in the WI 2015 Online Repository located here.
  • Ensuring that all presentations are uploaded to the computer in the room during the break
  • Starting the session on time by welcoming the audience and introducing the session
  • Introducing each paper and the presenting author(s)
  • Managing the time allotted to each presentation: if the presenter goes on past their allotted time, one time keeping strategy is to get up and stand close to the presenter, effectively ‘taking their stage’
  • Encouraging and managing conversation about the paper after the presentation
  • Closing the session: presenters and the audience should be thanked for their participation and summary comments about the research presented can be made
If any problems arise, please reach out to one of the WI 2015 volunteers.

Fourth and final, the paper will only be included in the proceedings if at least one of the (co-)authors presents it in the assigned timeslot. If (co-)authors fail to appear, please report it immediately (directly following the corresponding session) to the WI 2015 Submission Team.

Audience

To foster conversation about a given paper during the session, we recommend that audience members read the papers beforehand. The conference proceedings will be available in the WI 2015 Online Repository.
 
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